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DataCert's AIMS IP is a practice-specific electronic invoicing and legal spend management solution which allows corporate finance and intellectual property managers to take control of their IP spend. Based on DataCert's Advanced Invoice Management System (AIMS), AIMS IP is designed specifically to capture, manage and analyze intellectual property spend.

AIMS IP not only provides significant savings to a company's intellectual property program, it also improves the accuracy and value of core IP data. AIMS IP can be used to audit expense information and add value to the data warehouse - resulting in cost controls and a more efficient use of individuals involved in the IP process.

What Does AIMS IP Do?
AIMS IP allows corporate and IP departments to:

• Validate invoices against corporate department submission guidelines
• Automate the workflow of invoices amongst approvers
• Document the invoice approval status
• Capture expenses in foreign currency on a task-based level
• Post invoices directly to the matter management system or an accounts payable system
• Maintain the IP matter management system as the matter and vendor system of record
• Synchronize IP-related invoice data with both the matter management and IP management systems

How Does AIMS IP Work?
Managing a large portfolio of intellectual property matters - such as trademarks and patents - typically requires consultation from numerous outside law firms worldwide. This contributes to an overflow of legal and vendor invoices.

AIMS IP automatically filters the high volume of invoices from law firms and legal service providers, measuring them against existing corporate submission guidelines. AIMS IP then electronically transfers invoices to authorized approvers in the law department's established chain of approval. If approval is not granted within a selected number of days, administrators and co-approvers receive reminders. Authorized users can access the system from any internet connection around the globe to view and approve invoices.

AIMS IP also seamlessly synchronizes intellectual property invoicing data with both the law department's matter management system and IP management systems. This synchronization enables general counsel, litigation managers and authorized staff access to a dedicated history of IP spend.