Legal Spend Management

Understanding the costs associated with legal matters is an essential part of strategic legal department management. Passport Legal Spend Management dramatically improves corporate counsel’s ability to manage and reduce costs by capturing granular spend information from outside counsel, automating cumbersome invoice audit and review processes, and providing actionable analytics that support management of matters at individual and aggregate levels. By consistently enforcing billing guidelines, streamlining business processes, and providing visibility into spend, Passport Legal Spend Management delivers significant return-on-investment and represents a critical part of a legal department’s comprehensive strategy for effective matter, risk, and compliance management.

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Deliver significant cost savings and streamline the way your attorneys and legal staff work.

• E-billing eliminates hassles and overhead associated with paper invoices
• Powerful rules engine automatically catches billing errors and enforces compliance with outside counsel guidelines, alternative fee arrangements, and negotiated discounts
• Dynamic workflow engine streamlines time-consuming reviews of invoices and other financial data, enabling attorneys to focus on practice of law
• Highly-intuitive user interface designed for lawyers with role-based dashboard views delivers only relevant information, tasks, reminders, and reports to each team member

Gain visibility into legal spend that informs smart, proactive decision-making.

• Business intelligence engine, built into the common platform, empowers actionable analytics and in-depth measurement and benchmarking of financials across the entire legal department
• Library of best practices-based performance reports provides comprehensive views of spend across an entire matter portfolio
• Reporting tools empower corporate counsel to conduct a detailed, forensic analysis of spend to benchmark firms and identify opportunities for cost savings and improved value – e.g., bring work in-house, utilize AFAs, disaggregate matters to source work to multiple firms, etc.
• Role-based dashboard reports provide real-time, at-a-glance views of key performance indicators, making it easy to identify trends and potential risks
• Scheduled and event-driven reports deliver timely and relevant data to each user

• Visually-rich reports enable effective communication and setting of expectations around why and how matters are managed and budget is spent
• Passport Collaboration Portal provides secure pipeline for the exchange of any type of information with outside counsel, eliminating risks posed by traditional ASP model solutions where external service providers have direct system access
• Collaboration Module enables the legal department to collaborate with outside counsel on anything, including budgets, timekeeper rates, accruals, and other custom forms of collaboration

• Industry-leading level of configurability ensures screens, workflows, rules, reports, and more support the unique and evolving needs of both litigation and transactional practice areas, as well as individual business units, regions, etc.
• Passport toolkits provide each customer with powerful tools to configure, integrate, and even extend the solution on its own, eliminating reliance on vendors or third-party consultants and empowering the customer to quickly adapt to changing business needs
• Full support for compliance with the EU VAT Directive as well as multi-currency capabilities enable e-billing on a global scale in compliance with varied and complex tax and regulatory requirements
• Internationalization and localization features meet the needs of a global workforce, displaying information in each user’s preferred currency and date/time format